Order to cash, without chasing your own money

Carries every customer order through to the money landing in your account

You invoice on the day you deliver, not at month end

The most expensive day in your cash cycle is the one where you have already delivered but not yet invoiced.

What you get

Invoice sooner

The invoice goes out the moment delivery is confirmed, not when somebody gets round to it.

Chasing runs itself

Reminders for unpaid invoices go out on your rules, politely and on time.

Know what you are owed

Balances per customer are current, not rebuilt by hand at month end.

Orders do not go missing

Whatever was ordered by WhatsApp, phone or email lands in the same place, in the same shape.

How it works

The flow, step by step

  1. 1. Order capture

    Orders arriving on any channel are read and structured: customer, items, quantities, deadline.

    • WhatsApp Business API
    • GPT-4.1

  2. 2. Confirmation

    The customer gets a confirmation of what we understood them to order. Mistakes are caught here, not at delivery.

    • n8n

  3. 3. Fulfilment

    The team sees what is due and marks it delivered. That marking is what triggers invoicing.

    • PostgreSQL

  4. 4. Invoicing

    The invoice is issued from the order data with the right VAT and goes to the customer without intervention.

    • e-Factura

  5. 5. Collection

    Payments are matched to invoices. Whatever stays unpaid enters the reminder sequence automatically.

    • n8n
    • PostgreSQL
Order captured automatically

Order #CT-2214

Confirmed
Event date
12.10.2026
People
40
Quote sent
22:18
Duplicate in the system
No · checked four ways

Synced to e-Factura and Google Calendar

Results

A 70-employee catering group with two event venues

Event orders moved from manual WhatsApp to a flow with automatic confirmation.

Automation workflows
125 63
WhatsApp errors per hour
15–30 0
Security findings
584 383
Weeks to production
— 6

Works with what you already run

  • n8n
  • e-Factura
  • PostgreSQL

Related solutions

Frequently asked questions

Our customers order on WhatsApp. Do they have to change?
No, and they should not have to. The customer orders however suits them; the structuring happens on your side. The only change they notice is getting a confirmation.
How does it handle unclear orders?
Anything it cannot read confidently is not guessed. The order goes to a person with the original message beside it, so they can decide in five seconds.
Does it issue invoices compliant with Moldovan law?
We do not issue the invoices. They keep being issued from your accounting software and filed through e-Factura, the State Tax Service's system, exactly as they are today — compliance sits there, not with us. We send it the right data at the right moment, so nobody keys it in by hand.
How aggressive are the payment reminders?
As aggressive as you decide. Tone, intervals and the point at which escalation stops are rules you set, not defaults you inherit.
What about customers who pay partially?
A partial payment is allocated against the invoice and the remaining balance stays in the chase. It does not mark an invoice paid just because money arrived.
How long does it take to set up?
Three to five weeks for a complete flow, less if you already invoice from a system with an API.

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