Automation for retail and distribution

Automation for businesses selling goods, online or in store

Stock, price and order all say the same thing

In retail the margin leaks in small places: a price left unchanged, a wrong stock figure, an order retyped.

What matters here

One truth about stock

The same number in store, in the warehouse and online, updated when the movement happens.

Prices that apply everywhere

A price change or discount reaches every channel at once, not one by one and late.

Orders arrive structured

From WhatsApp, phone, email or the website — all land in the same shape, ready to process.

Restocking stops being a race

Alerts come from real consumption, with enough time for the supplier's lead time.

Where we start

What that looks like

The first of the flows above, step by step. The rest follow the same pattern.

Inventory management

  1. 1. Goods in

    Receipt is confirmed against the order. What arrived enters stock, and discrepancies are flagged on the spot.

    • n8n
    • OCR

  2. 2. Goods out

    Consumption is deducted automatically from sales, orders or recipes, depending on what you sell.

    • PostgreSQL

  3. 3. Thresholds

    The alert threshold recalculates from recent weeks' consumption and the supplier's lead time.

    • PostgreSQL

  4. 4. The alert

    The warning reaches whoever orders, on the channel they actually read, with a suggested quantity already worked out.

    • WhatsApp Business API
    • Slack

  5. 5. Reconciliation

    At stocktake, differences between recorded and actual are logged with a reason, so patterns become visible.

See the full process

Results

A 70-employee catering group with two event venues

Orders, stock and invoicing came into one system, live in six weeks.

Frequently asked questions

We sell online and in store. Can that be unified?
Yes, and that is usually where we start. Shared stock is the first problem it solves, because it is the one customers notice.
We already have an online shop. Does it need replacing?
No. We connect to it. We build around it, not instead of it — the shop stays where your traffic already is.
What about the tills?
It depends on the system. Many export sales, and those we can read. Where we cannot, we say so upfront, not mid-project.
We are distributors, not retail. Does this apply?
Yes, more directly even. Volume quoting and restocking are the same problems, just at larger values.
Where do we start to see a result quickly?
With stock. It is the most visible, the quickest to measure, and fixing it makes every later step easier.

Want stock and price to agree with each other?

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