Pricing and quotes, worked out in minutes instead of days

Works out the right price for each customer and produces the quote

Quotes go out the same day, with the margin already checked

The quote you send on day three competes with one sent within the hour. Your price is fine; your timing is not.

What you get

Same-day quotes

The request arrives, price is calculated on your rules, the quote goes out. No waiting on whoever knows the formula.

Margin is checked first

Below your set threshold, a quote does not leave on its own — it asks for approval. You do not discover the problem at invoicing.

The same rules for everyone

The discount depends on volume and contract, not on who happened to answer the phone that day.

The history is there

You can see what you quoted the same customer six months ago, before offering more or less.

How it works

The flow, step by step

  1. 1. The request

    The request is read from email or a form and structured: customer, items, quantities, deadline.

    • GPT-4.1
    • OCR

  2. 2. The rules

    Price is assembled from list, volume discount, contract terms and delivery costs.

    • PostgreSQL

  3. 3. Margin check

    The resulting price is compared against current cost. Below threshold, the quote waits for a human approval.

    • PostgreSQL

  4. 4. The document

    The quote is generated in your format and terms, with consistent numbering.

    • e-Factura

  5. 5. Follow-up

    Quotes with no reply get a reminder after your chosen interval, and accepted ones become orders.

    • n8n

Results

A 70-employee catering group with two event venues

Event quoting moved from manual calculation to rules applied automatically.

Automation workflows
125 63
WhatsApp errors per hour
15–30 0
Security findings
584 383
Weeks to production
— 6

Works with what you already run

  • n8n
  • e-Factura
  • PostgreSQL

Related solutions

Frequently asked questions

Our pricing is not strictly by formula. Does that matter?
No. We write down the rules you already use, exceptions per customer included. What genuinely comes down to instinct stays with you.
Who can see the margin?
Whoever you decide. Usually sales sees a traffic light — green, amber, red — and management sees the number.
What about unusual requests?
They go to a person, with whatever could already be calculated. It does not invent a price to look decisive.
Do we need our prices in a system already?
A spreadsheet is enough to start from. We turn it into the source of truth rather than asking you to migrate first.
How long does it take to set up?
Three to five weeks. The time goes on writing the rules, not the build — that is usually where you discover you have more exceptions than you thought.

How long does a quote take you today?

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